MAMA Seattle

Privacy Policy

This Privacy Policy describes how MAMA Seattle (“MAMA Seattle” or “we” or “our” or “us”) treat certain information collected or provided in connection with an end user’s (“you” or “your” or “user”) use of MAMA Seattle’s websites, www.mamaseattle.org and https://members.mamaseattle.org/members/mlogin.php?org_id=MAMA, and any other website, newsletter, social media pages, or apps owned and maintained by MAMA Seattle. This Policy also applies to any Personal Information collected, stored, or used by us, such as information you provide us through the above mediums, by email, mail, or telephonic communications (collectively, the “Website”).

The information provided in this Policy is designed to inform you of what information we collect, why we collect such information, how we use the information we collect, and the choices we offer, including how to access and update information. By accessing or using our Website, you consent to this Privacy Policy, including our collection, use, and disclosure of your Personal Information, as described below.

Please read this Privacy Policy carefully.

Personal Information We Collect from You

We get most Personal Information directly from you, through the Website or transactions with you. We might also obtain Personal Information about you from transactions you have with our authorized third-party vendors or partners. Examples of Personal Information we may collect from you include:

Your name or business name.
Your Bar number.
Your phone number.
Your home and email addresses.
Credit card number (or other payment method) and related validation information.
Photographic images of you.

You can choose not to provide certain information to us but it may delay or prevent us from providing our services to you.

This Privacy Policy does not cover data we, or our authorized third-party vendors or partners, collect that cannot be used to identify an individual or to pseudonymous data. This Privacy Policy also does not cover your interactions with any third-party website which you may visit through a link from our Website; those sites are governed by the third party’s privacy policy.

Personal Information Provided from Other Sources

We may collect Personal Information about you from other members, Website users, and other individuals and entities with whom we have contact, including through public records.

How We Use Your Personal Information

We may collect Personal Information to improve our services, to deliver services, to perform contractual obligations, to comply with legal obligations, and for other purposes as described in this Policy.

We may collect and maintain Personal Information about you to create a personal profile containing preferences, interests, and other information that you voluntarily provide to us if you become a member. Examples of the types of information we may collect for this purpose include your first and last name, a valid email address, geographic location or address, and employer information. Additionally, we may use your email address to send confirmation of purchases and, if necessary, to contact you to help process a purchase, such as a dinner selection for our annual banquet. We may also use your email address to notify you about upcoming events or matters that may be of interest to our members.

If you make a payment through the Website, a third-party payment processor will receive your payment information for purposes of processing such transaction. Purchases generally require credit card information to process. This includes name, credit card number, expiration date, billing and/or mailing address, and authentication codes or related information as needed to authorize the charge and complete the transaction. Credit card data transferred in connection with our payment processor is via a Secured Sockets Layer (SSL) line if you are using a SSL enabled browser such as Firefox, Safari, or Google Chrome. This ensures that your Personal Information is encrypted as it travels over the Internet. We do not receive or store complete credit card information, though our payment processor may maintain your information for its records until you ask the payment processor to delete this information.

Our membership platform and other authorized third-party vendors and partners have their own privacy policies. Those policies will govern the use, handling, and disclosure of your Personal Information with those third parties.

Disclosure of Information

In order to conduct our business and better serve you, we may disclose Personal Information and other information about you or your activities on our Website or while using our services with:

Our affiliates, such as MAMA USA.
Our service providers and vendors, such as payment processors, promotional partners (including law firm sponsors), website hosts, and various customer, tech, and operational support.
Third parties who present Continuing Legal Education and/or informational seminars to MAMA Seattle members and guests.
Third parties approved by you, such as social media sites.
Financial and legal institutions.
Law enforcement agencies, regulatory bodies, courts, or other public authorities, to comply with our legal and regulatory obligations, to respond to requests from governmental authorities, to protect our rights, to defend against legal claims, or as otherwise required by law.

We do not sell your Personal Information to any third parties.

Retention, Confidentiality, and Security of Personal Information

We store Personal Information for as long as is reasonably necessary to fulfill the purposes described herein, as we determine is necessary for business records, and as required under applicable law.

We restrict access to Personal Information to those who need to know in order to provide services to you and to conduct our internal operations. We maintain physical, electronic, and procedural safeguards to guard your information. However, the Internet is not absolutely secure and, thus, we cannot promise guaranteed security. In the unlikely event that we believe that the security of your Personal Information in our possession or control may have been compromised, we may seek to notify you. As applicable, we will comply with notification requirements for a security breach and may also notify you by email.

Children Under 13

We do not knowingly collect information from minors and the website is intended for adults over the age of 18. If you are a parent or guardian and believe that your child under the age of 13 has provided Personal Information to us without your consent, please notify us at info@mamaseattle.org. If we become aware that information is or has been submitted by or collected from a minor under the age of 13, we will work to promptly delete this information.

You may also voluntarily provide information to us about your child. For example, in interacting with our services, you may provide the name and date of birth of your child. By attending any events, you agree to the use of photographs taken at the event of you and/or your child(ren) for our marketing and promotional purposes.

Viewing and Amending Information

MAMA Seattle is located in the state of Washington, United States. Our members primarily live in Washington state. The Personal Information we collect is used in the United States. Therefore, we make no representation that this Privacy Policy complies with the laws of any other jurisdiction, including other states or international jurisdictions.

If you no longer wish to receive communications from MAMA Seattle, please contact us at membership@mamaseattle.org. Opt-out requests may not be able to be immediately processed.

Members may log into the member site to view, amend, or delete account information. Please note that while changes or deletions to your account or Personal Information may be reflected promptly in the active user database, our servers or our associated third parties may retain previously provided information, and may be required to keep certain information or not delete it, or keep information for a certain period of time.

Any changes to, or deletion of, account information does not affect any other information collected by us, or which we may retain and continue to use or disclose in accordance with this Policy. If we already provided your Personal Information to a third party before you changed your preferences or updated your account, you may need to change your preferences directly with that third party.

We reserve the right to verify the identity of any person making a request to opt-out or to delete or modify Personal Information; provided, however, that we will have no liability of any kind resulting from false or erroneous requests or any change or deletion made by us for any reason.

Changes and Updates to the Privacy Policy

This Policy applies to all relevant information collected by or provided to us or our authorized third-party vendors or partners as of the Effective Date. When we make any material changes to this Policy, we will update the Effective Date and may inform you by email to the address associated with your account. We will treat your continued use of this website or our services following such notice as your acceptance of the changes.

The Effective Date of this Policy is November 29, 2023.